EHR for IDD providers
Audit-ready from the first clock-in.
Nimbus Care is the EHR for day programs, group homes, and in-home services. Scheduling, EVV, field notes, eMAR, training, and billing in one place, built for staff in the field, not hospitals.
Records, not reconstruction.
EVV verified
Arrival · 8:02 AM
- Clock-in 7:56 AM
- Within service location
- Client arrival confirmed
Recorded by J. Rivera, DSP
Illustrative interface with fictional sample data.
Trusted in daily operations at
Why Nimbus
Built for staff in the field, not hospitals.
Most EHRs were designed around clinics and inpatient floors. Your work happens in day program rooms, group homes, vans, and kitchens. Nimbus is designed around the people who do it.
Stay audit-ready
Capture EVV and documentation in canonical records so compliance reviews start from evidence, not reconstruction.
See the workforce clearly
Give operations and clinical leaders visibility into shifts, visits, training status, and open issues across programs.
Keep staff focused on care
Reduce duplicate paperwork and brittle tools so DSPs spend more time with people and less time fighting systems.
How a shift becomes a record
From clock-in to compliance evidence
One path for shift verification, visit arrival, field notes, and admin review, so audits start from records, not reconstruction.
Illustrative workflow with fictional sample data.
Step 1: Clock in
The DSP opens the field app and clocks in to their scheduled shift. Time, device, and location are captured at the moment it happens, not typed in at the end of the week.
Step 2: Arrival & EVV check
Client arrival, transport method, and GPS-aware visit verification are recorded against the service authorization. Anything out of bounds is flagged for review right away.
Step 3: Field note
Notes are written where the work happens, tied to the visit they describe, and completed as part of the end-of-shift flow, so a missing note shows up today, not at audit time.
Step 4: Audit trail
Every event lands in an append-oriented trail. Corrections are added with a reason and an approver, never overwritten, so reviewers see exactly what happened and when.
The platform
One system for the whole shift
EVV, field documentation, eMAR, scheduling, training, and admin oversight, so IDD providers operate with clarity.
Scheduling
Weekly staff schedules, client blocks, assignment segments, and service authorizations in one operational view.
Learn more about SchedulingEVV & time tracking
Shift clock-in/out, client arrival and departure, transport method, GPS-aware visit verification, and corrections with a clear audit trail.
Learn more about EVV & time trackingDocumentation & notes
Field notes tied to the visit they describe, written during the shift, and completed as part of the end-of-shift flow.
Learn more about Documentation & noteseMAR
Medication orders, med-pass documentation, safety checks, RN review, and MAR export built for regulated care settings.
Learn more about eMARCompliance & audit
Incident reporting, append-oriented records, and role-based admin oversight, so a review starts from evidence instead of a scramble.
Learn more about Compliance & auditTraining & LMS
Modules, quizzes, sign-offs, and curriculum tracking, including med-admin training pathways, so compliance does not live in spreadsheets.
Learn more about Training & LMS
Billing via Stedi
Claims that start from verified visits.
Billing and claims in Nimbus run through Stedi, our clearinghouse integration partner. Because claims are built from EVV-verified, documented services, the claim and the record describe the same visit.
Who we serve
For agencies supporting people with intellectual and developmental disabilities
Designed for the executives, compliance officers, and program directors who run disability-services programs, and for the direct support professionals who do the work.
Day programs
Group and community day services with many people, many staff, and one busy morning.
Learn more about Nimbus for day programsGroup homes
Residential settings where shifts run around the clock and medication is daily.
Learn more about Nimbus for group homesIn-home services
Staff working alone, on the road, in other people’s homes.
Learn more about Nimbus for in-home servicesBehavioral health
Smaller behavioral health organizations that want a straightforward EHR.
Learn more about Nimbus for behavioral health
Switching to Nimbus
Leaving another system shouldn’t mean starting over.
Whether you are on paper and spreadsheets or moving from an established EHR, we plan the move with your team: what to bring over, how staff learn the field app, and when to go live, without a gap in your records.
- 1Map what you have. Individuals, staff, services, authorizations, and the records you need to keep.
- 2Set up Nimbus around your programs. Services, sites, roles, and schedules configured before day one.
- 3Train with the built-in LMS. DSPs learn the field app; admins learn review and reporting.
- 4Go live with support. A planned cutover date and someone to call.
What providers say
Kestrel: shared daily care reporting for families
A shared daily record connecting what staff observe with what families see at home. Free for families; currently being piloted with a Virginia day program.
About the pilotSee Nimbus with your operations team
Book a demo to walk through scheduling, EVV, field documentation, eMAR, training, and billing for your programs.